If a timecard is found to be incorrect after a Payroll Period has closed, an adjustment may be entered. An adjustment, sometimes referred to as a "Prior Period Adjustment," is a correction made to rectify an error in the reporting of time, pay, or classification on a previous payroll run. In Timerack, adjustments are meant to ensure data consistency between Time & Attendance and payroll. Entering a timecard adjustment in Timerack will not affect paychecks. There is no alert to notify users when an adjustment has been entered; users are responsible for notifying payroll admin of timecard adjustments.
This article explains how to enter a timecard adjustment and view timecard adjustments.
Enter an adjustment
1) Click Timecard in the top navigation menu and then select the Timecard option on the left navigation menu.
When editing is no longer available for a timecard, an Enter Adjustment button will display below the timecard instead of the Edit Timecard button.
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2) Click the Enter Adjustment button open the adjustment entry window.
3) A list of all adjustments for the selected Pay Period will display. Click the Add button to create a new entry.
4) Click the calendar icon to select the Reporting Date for which you want to make the adjustment.
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| 5) Use the dropdown menu to select the Pay Type that you want to pay or deduct. |  |
6) Location, Department, and Job Code default to the employee's default levels. Use the dropdown menus to make changes, if needed.
7) Shift defaults to the employee's default shift. Use the dropdown menu to make changes, if needed. |  |
8) Use the dropdown menu to select an Action to perform. |  |
| 9) Enter the number of hours to pay or deduct. |  |
| 10) Type a brief explanation of the adjustment. |  |
11) Click the Save button.
The adjustment record will display in the list. Click the X button to close the adjustment entry window.
View and track adjustments
Timecard adjustments are viewed in the same place that they are entered. Navigate to the timecard and then click the Enter Adjustment button.
All adjustment records for the selected timecard will display.
| A list of all timecard adjustments by Pay Period can be obtained by generating a report in the Reports section of the portal. |  |
Select the Timecard option on the left navigation menu and then click Timecard Adjustment. For full details on how to run a report, see the article .
